As University staff, faculty, and administrators, you may be tasked with organizing public services, events, or programs (such as conferences, a lecture or lecture series, performances, or other events). As such, we, as event planners, are tasked with the responsibility of ensuring the following:
- The event is accessible, and this is documented in the event management system (EMS)
- That request for ADA accommodations is directed to the Office of Civil Rights Compliance and Accessibility (CRCA)
- All ADA accommodations approved by CRCA are fully implemented at the event
Public events must be held in accessible locations, and all marketing collateral should include information on how to request accommodations.
Required Reasonable Accommodation Language
Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights Compliance and Accessibility (CRCA) at 305-348-2785 or accommodations@fiu.edu. All requests for ADA accommodation or accessible materials for this event must be submitted to CRCA at least seven (7) business days prior to the event or at the earliest possible opportunity.
Creating an inclusive environment for all participants is essential to a successful event. ADA compliance ensures that individuals with disabilities have the same opportunities and experiences as others. This checklist offers key, but not exhaustive, considerations for event planners to help make their events accessible and welcoming for all attendees.
Disability etiquette refers to guidelines on how to interact and communicate with people with disabilities (PWD). These guidelines ensure that PWD are treated with respect, equity and professionally. The focus of the guidelines in on being respectful, thoughtful and inclusive in your communication and interaction with PWD.
